Office Automation with Virtual Assistant

Office Automation with Virtual Assistant

One of the most essential aspects of initiating business is related to the management of data. When a company is involved in a monetary transaction with another firm, the relevant data with regards to the business deal is to be recorded and registered safely. This process of recording data was manually done not more than a decade ago. However, with the introduction of the internet and the evolution of technology, everything changed for the better.

Every data and information related to a business is now recorded on various digital platforms by the use of the latest technologies and software. We know this as office automation. However, the process of office automation can be complicated, especially for small businesses that lack the ideas and the expertise to shift to this module of business. So what is the solution to this problem?

The answer is straightforward. Start-ups and small businesses can rely upon the services offered by Virtual Office Assistant. These firms ensure that all your data and information related to the clients and employees are all uploaded and managed on a digital level. Hiring the services of these experts will ensure that the data processed by your firm will be managed by professionals who only utilize the most relevant technology that is present in the present corporate world. Hence, the overall risks of making mistakes significantly decrease as most of the entries are made automatically by machines.

Following are some of the benefits of availing the services of Virtual Office Assistants for the purpose of Office Automation:

  1. Increased transparency – If you want your business to reach the stratosphere of success then it is imperative that you and your employees maintain effective communication at all times. A gap in communication can cause a lot of confusion and increases the chance of errors. Office Automation improves communication as all the data is recorded on a digital level. All the employees can gain access to this information and in turn, can communicate among themselves in a better way.
  1. Track responsibilities – With an improvement in communication, the management can delegate certain responsibilities to specific employees. The changes and modifications to a project can likewise be updated with the help of Office Automation. Therefore, it becomes easier for the management to delegate and track responsibilities within the team. Consequently, the performance and the proficiency level of each candidate can be tracked in the long run as well.
  1. Increase in the efficiency of the employees – With an overall improvement in the information flow, communication is also enhanced. Simultaneously, the employees can work with a clear mindset as each individual knows their responsibilities and job role. Thus, the efficiency level of the entire corporate agency improves. The firm starts to work like a well-oiled machine and fulfills client needs and requirements in a better way. 

These are some of the benefits of Office Automation which you can avail by collaborating with some of the best Virtual Office Assistants. Consider it to be an investment that will surely give rise to long-term profits.

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Tips To Be The Best Virtual Administrative Assistant

Tips To Be The Best Virtual Administrative Assistant

Making a career out of being a Virtual Assistant is the rising global trend. This is probably a very good time for choosing Virtual Assistant as a career as businesses and entrepreneurs are actively seeking out good Virtual Assistants and service providers.

Virtual Assistant offers a variety of services including Administrative Services. Administrative services form the backbone of a streamlined and a smoothly functioning office. Hence if you are planning to become a Virtual Administrative Assistant then you should have the skills and resources to provide a highly satisfying experience for your clients.

Being a Virtual Administrative Assistant requires a unique skill set. Here are a few tips on how you can be one of the best Virtual Administrative Assistant.

  • Be a stickler for time management – As a Virtual Assistant, you will have several tasks in your to-do list in a day for a client. Then you may have more than one client to service in a day. Add your personal jobs to the list and you may have an unwieldy day. The secret is to manage your time effectively. Be alert and don’t spread yourself too thin and most importantly stick to deadlines as nothing ruins your credibility as a missed deadline.

  • Learn new things – As a Virtual Administrative Assistant, you will be required to do a variety of tasks. Keep updating yourself with the practices in offices so that you can attend to them effectively. Pick up on new software or automation tools that may help you perform repetitive tasks automatically and efficiently.

  • Ace your communications – Maintain an active communication schedule with your client. Prefer to inform the client at the beginning and end of each task. However, there are clients who prefer to just be notified when a task is complete, while some may expect only an email from you. Customize your communications for clients but always stay on top of it.

  • Be resourceful – This point cannot be stressed enough. Your client is paying you to be a resourceful Virtual Administrative Assistant. You have to use your smarts and find your way around problems. You cannot expect to go back to the client and ask for his help to sort out problems. Yes, it’s alright to do so in tough situations but it’s always good that the client knows about your abilities beforehand.

  • Manage expectations – Being a Virtual Administrative Assistant is as much about performing administrative tasks for your clients remotely as much as it is about letting the client know the extent of your service delivery. Confidently let them know what you can do and what you cannot. An expressly expressed statement of capabilities helps the client know well in advance what to expect from you, helping him plan his business accordingly.

At the end of the day, being a Virtual Administrative Assistant means being a change agent for your client. Through your services, the client should be able to focus on core business decisions thus helping him increase his productivity. Hence, it is your duty to be resourceful, efficient and forthcoming.

Virtual Administrative Assistant from Abroad Assistant understands the importance of seamless delivery of administrative tasks and is equipped to service the most demanding of tasks using their years of experience and technology-enabled tools. Reach out today to see how you can benefit from our expert Virtual Assistant.

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Role of the Virtual Administrative Assistant

Role of the Virtual Administrative Assistant

Running a successful business is challenging. Not only does an entrepreneur have to ensure excellence in delivering the core proposition but also look after myriad functions ancillary to the existence of the company itself. That’s how an administrative department eventually crops up in every company. It is an important department that ensures that the company operates in its core area without any hiccups.

Many businesses are now waking up to the possibility of outsourcing their entire administrative function to Virtual Assistants. A virtual administrative assistant is actually a virtual assistant that provides administrative assistance to their clients remotely from an offshore office.

Having said that, let’s take a closer look at the tasks that come under the scope of services of a Virtual Administrative Assistant.

  • Booking appointments with clients

  • Performing basic follow-ups with your clients and customers

  • Calendar management

  • Answering support tickets with standard replies

  • Writing and sending invoices to your customers

  • Producing graphs from your spreadsheets

  • Setting up to-do-list reminders for you

  • Offering basic customer support

  • Managing accounts payable and accounts receivable

  • Managing your email inbox by responding to basic questions

  • Setting up meetings on your behalf

  • Ensuring the timely payment to vendors

  • Sending newsletters to your prospects and customers

  • Market research

  • Making professional travel arrangements

If the role of a Virtual Administrative Assistant were to be defined briefly it would be of a business enabler who takes over day-to-day office management in an efficient manner leaving you to focus on business and things that you love to do.

When you bring on board a Virtual Administrative Assistant, the resource not only provides seamless services to you from a remote location but also comes with a host of benefits. Some of them being –

  • Expertise – Virtual Administrative Assistant bring years of experience at managing a variety of routine office tasks. They are able to deliver a variety of tasks at a much faster speed due to their experience and proficiency. This leaves you with more time and headspace to focus on other important things.

  • Cost Savings – An in-house admin personnel is more expensive to a Virtual Admin Assistant due to investment in salary, workspace, other benefits, etc.

  • Automation – Once the Virtual Admin Assistant is explained rule-based tasks or handed over guidelines for handling tasks, you can be pretty much assured that the Assistant will deliver results with 100% accuracy time after time. Imagine the benefit to your business with such a resource by your side.

Virtual Administrative Assistant offered by Abroad Assistants are typically handpicked for their efficiency and proactive attitude. They have years of experience in handling most administrative tasks expected of them. Besides being adept at regular tasks, Abroad Assistants are open to delivering on tasks that are new and a result of the evolving workplace. After all, flexibility should be the hallmark of an administrative resource.

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